Category Archives: Technical Committee Minutes

TPC Minutes 08/01/2018

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TECHNICAL PLANNING COMMITTEE

MEETING MINUTES

August 1, 2018

Osage Centre – Cape Girardeau, MO

Technical Planning Committee (TPC) Voting Members Present: 

Mr. Rodney Bollinger, City of Jackson

Mr. Drew Christian, Southeast Missouri Regional Planning & Economic Development

Commission (SEMO RPC)

Mr. Joe Killian, Missouri Department of Transportation (MoDOT)

Mr. Bruce Loy, Cape Girardeau Regional Airport

Mr. Alex McElroy, City of Cape Girardeau

Mr. Scott Perry, Bootheel Regional Planning & Economic Development

Commission (Bootheel RPC)

Mr. Mark Phillips, Cape Special Road District

Ms. Kelley Watson, Cape Girardeau County Transit Authority (CTA)

Technical Planning Committee (TPC) Non-Voting Members Present:

Mr. Lance DeBrock, Missouri Department of Transportation (MoDOT)

Mr. Curtis Jones, Illinois Department of Transportation (IDOT)

Mr. Larry Payne, Cape Girardeau County (alternate for Mr. Charlie Herbst)

Mr. Cody Pullum, Missouri Department of Transportation (MoDOT)

Staff Present:

Mr. Ryan Shrimplin, City of Cape Girardeau

Program Administration/Support Consultant Present:

Ms. Kelly Green, KLG Engineering

Call to Order

Chairman Bollinger called the meeting to order at 11 a.m.

Introductions

The group went around the room, with each person giving a brief introduction.

Public Comments

There were no public comments.

Adoption of Agenda

The agenda of the August 1, 2018 Technical Planning Committee Meeting was unanimously approved upon motion made by Mr. McElroy and seconded by Ms. Watson.

Approval of Minutes 

The minutes of the July 10, 2018 Technical Planning Committee Meeting were unanimously approved upon motion made by Mr. McElroy and seconded by Mr. Phillips.

Communications from the Chairman

There were no communications from the Chairman.

New/Unfinished Business 

  • MoDOT STIP 2020-2024 – Identification and prioritization of needs/projects; motion to recommend approval 

Ms. Green presented an updated list based on input received at last month’s meeting with the MoDOT Southeast District and its planning partners as well as information provided by the Cape Girardeau Regional Airport, the Southeast Missouri Regional Port Authority, and the Cape Girardeau County Transit Authority.  In addition, a number of requested pedestrian crossings were added to the list.  The TPC reviewed the list, and several comments were made.  A motion was made by Mr. McElroy and seconded by Mr. Phillips to recommend approval of the MoDOT STIP 2020-2024 Project/Needs List, which passed unanimously.

  • MoDOT application for USDOT Bus and Bus Facilities Infrastructure Investment Program funding – Motion to submit a letter of support

 Mr. Shrimplin explained that last year, MoDOT applied for and received USDOT grant funds for replacing transit vehicles serving rural areas in Missouri.  MoDOT is once again applying for the grant and, like last time, is requesting a letter of support from SEMPO.  Due to the deadline for submitting the letter of support, the authorization will need to come from the TPC rather than the Board of Directors.  A motion was made by Mr. Payne and seconded by Mr. Christian to authorize staff to prepare and submit a letter of support, which passed unanimously.

  •  FY 2016-2019 TIP Amendment No. 8 – Discussion 

Mr. Christian presented a draft of FY 2016-2019 Transportation Improvement Program (TIP) Amendment No. 8.  Mr. Killian explained that emergency work is needed on the Bill Emerson Memorial Bridge due to an expansion joint failure.  HNTB has been hired to design a new expansion joint.  The bridge will remain open to traffic while the work is underway, which may complicate the construction activities.  More details are forthcoming.  The amendment is now in the mandatory period for MoDOT and ONE DOT review.  Mr. Killian added that he is working with the MoDOT Central Office to expedite the TIP amendment process for emergency repairs such as this.

  • Bylaws Amendment – Discussion 

Mr. Shrimplin presented a draft of the Bylaws amendment.  A motion was made by Mr. McElroy and seconded by Mr. Payne to recommend approval of the Bylaws amendment to the Board of Directors, which passed unanimously.

Member Reports

Mr. Bollinger reported that the City of Jackson is working with MoDOT on the agreements for access changes as part of the I-55/US 61 interchange reconstruction project.  Mr. Killian noted these changes may require TIP amendments and/or administrative modifications.

Mr. Loy reported that recent airline boarding figures are up for the year.

Mr. Killian reported that the Route D shoulder grading operations could begin this week if the contractor is finished on Route PP.  The contractor is finishing grading operations for the shoulder widening and will possibly begin paving Route PP by the end of the week.  The guardrail operations on US 61 will begin the week of August 6th.  He added that Jason Williams with MoDOT will be giving an update on the I-55/US 61 interchange reconstruction project at the next SEMPO Board of Directors meeting.

Mr. Jones reported on available funding programs.  Safe Routes to School funding cycle will be open soon.  More information can be found on the website.  Smart Street Lighting workshop will be held on August 15th.  There are 120 courses available on www.TC3transportation.org.

Staff Report

Mr. Shrimplin reported that the agreement submitted by DTS for the TIP tool software and maintenance services is currently being reviewed.

Other Business and Communications

There was no other business or communications.

Adjournment

There being no further business, the meeting was unanimously adjourned at 12:20 p.m.

TPC Minutes 07/10/2018

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TECHNICAL PLANNING COMMITTEE

MEETING MINUTES

 July 10, 2018

Osage Centre – Cape Girardeau, MO

Technical Planning Committee (TPC) Voting Members Present:

Ms. Hannah Barnett, Bootheel Regional Planning & Economic Development

Commission (Bootheel RPC)

Mr. Rodney Bollinger, City of Jackson

Mr. Drew Christian, Southeast Missouri Regional Planning & Economic Development

Commission (SEMO RPC)

Mr. Joe Killian, Missouri Department of Transportation (MoDOT)

Mr. Alex McElroy, City of Cape Girardeau

Mr. John Mehner, Cape Girardeau Area MAGNET

Mr. Larry Payne, Cape Girardeau County (alternate for Mr. Charlie Herbst)

Ms. Kelley Watson, Cape Girardeau County Transit Authority (CTA)

Technical Planning Committee (TPC) Non-Voting Members Present:

Mr. Mike Brandon, Missouri Department of Transportation (MoDOT)

Mr. Mark Phillips, Cape Special Road District

Mr. Cody Pullum, Missouri Department of Transportation (MoDOT)

Mr. Kirk Sandfort, Southeast Missouri State University (SEMO University)

Ms. Betsy Tracy, Federal Highway Administration (FHWA) – IL Division

Staff Present:

Mr. Ryan Shrimplin, City of Cape Girardeau

Program Administration/Support Consultant Present:

Ms. Kelly Green, KLG Engineering

Call to Order

Chairman Bollinger called the meeting to order at 2:00 p.m.

Introductions

The group went around the room, with each person giving a brief introduction.

Public Comments

There were no public comments.

Adoption of Agenda

The agenda of the July 10, 2018 Technical Planning Committee Meeting was unanimously approved upon motion made by Mr. Payne and seconded by Ms. Watson. 

Approval of Minutes

The minutes of the June 6, 2018 Technical Planning Committee Meeting were unanimously approved upon motion made by Mr. McElroy and seconded by Mr. Mehner.

Communications from the Chairman

There were no communications from the Chairman.

New/Unfinished Business 

  • MoDOT STIP 2020-2024 – Identification and prioritization of needs/projects; motion to recommend approval 

Mr. Brandon stated that MoDOT is considering altering the template for submitting STIP requests to the Southeast District that was developed last year.  He and Mr. Killian will be meeting with representatives of SEMPO and the RPCs in the MoDOT Southeast District tomorrow to discuss further.  The TPC conducted a preliminary review of the needs/projects list from the prior year.  Mr. Shrimplin and Ms. Green indicated that they will receive clear direction after tomorrow’s meeting and also obtain input from the Cape Girardeau Regional Airport and the Southeast Missouri Regional Port Authority in order to prepare a list for this year to be reviewed at the next TPC meeting.

  • Bylaws Amendment – Discussion 

Mr. Shrimplin stated that MoDOT has requested that all of the Missouri MPOs and RPCs change any MoDOT employees who are voting members to be non-voting members.  This is necessary to ensure transparency and avoid potential conflicts of interest or the perception thereof.  He explained that MoDOT currently has a voting member on the TPC, so SEMPO’s Bylaws must be amended in order to make the change.  The TPC discussed its voting members and decided to split Cape Girardeau County/Cape Special Road District into two separate voting members and also split Cape Girardeau County Transit Authority/Southeast Missouri State University.  Mr. Shrimplin will prepare a draft amendment to be reviewed at the next TPC meeting.

Member Reports

Mr. McElroy reported that the City of Cape Girardeau’s Lexington Avenue project will be going to City Council for acceptance soon.  The Sloan Creek Bridge project is progressing as scheduled.  Bowen Engineering & Surveying is continuing the design of West End, with construction anticipated to begin in 2019.  Lappe Cement Finishing is wrapping up the 2018 Concrete Street Repair project with only three streets left to be completed.  The Broadway LED conversion has been completed.  KT Power will begin the 2018 LED Conversion project this month.

Mr. Bollinger reported that Phase 2 of the City of Jackson’s Water Bond project, awarded to Jokerst, should be completed by end of the year.  The East Main and Oak Hill Road Traffic Signal is in final design.  The City purchased one acre of right-of-way in order to align the intersection.  The City intends to have this intersection constructed prior to the construction of the diverging diamond interchange (DDI) project at I-55 and US 61.  The City’s Concrete Street Repair program has been awarded to Lappe Cement Finishing.  The City’s Asphalt Overlay program has been awarded to Jokerst.  The Jackson City Park restroom project is underway.

Mr. Phillips reported that Cape Special Road District recently completed seven miles of asphalt overlay.

Mr. Okenfuss reported that the Route D and Route PP shoulder improvement projects in Jackson will begin soon.  A small section on Route D will be closed for one week beginning on July 23rd.  October 15th is the completion date for the two routes.  The US 61 resurfacing project, from the railroad tracks in Jackson to the south end of Cape Girardeau, will begin in early August.  The contractor will start in Jackson and pave southbound.  November 1st is the completion date.  Route K in Cape Girardeau must be completed by July 1, 2019.  MoDOT has discovered joint issues on the Bill Emerson Memorial Bridge.  A contract to repair the joints has been let.  In the meantime, MoDOT has place “BUMP” signs on the bridge to warn drivers.  The bridge is scheduled for deck replacement in four to five years.  MoDOT Project Manager Jason Williams plans to give an update on the DDI project to the Board of Directors in August after the Jackson Board of Aldermen vote on the proposed access changes to US 61 as part of the project.

Mr. Killian stated that the Missouri Highways and Transportation Commission (MHTC) will likely be approving the 2019-2023 STIP tomorrow.

Staff Report

Mr. Shrimplin reported that the Board of Directors passed a resolution authorizing him to negotiate and execute a contract for TIP Tool Software and Maintenance Services.  Data Transfer Solutions (DTS) received the highest score and will be asked to submit a contract for review.  Mr. Shrimplin also stated that since the new fiscal year has begun, work will begin on the tasks in the FY 2019 Unified Planning Work Program, including updating the FY 2016-2019 Transportation Improvement Program, updating the Title VI Program, and issuing an RFP for the ADA Self-Evaluation and Transition Plan.  He mentioned that IDOT is requiring a performance management agreement similar to the one executed with MoDOT.  He edited the agreement document and sent it to Mr. Curtis Jones for IDOT review.  Once IDOT approves the document, staff will present it to the TPC for a recommendation to the Board of Directors.

Other Business and Communications

There was no other business or communications.

Adjournment

There being no further business, the meeting was unanimously adjourned at 3:19 p.m.