TPC Minutes 02/10/2014

TECHNICAL PLANNING COMMITTEE MEETING MINUTES February 10, 2014
DOWNLOAD TPC Minutes PDF

Technical Planning Committee Members Present:
Mr. Mark Bechtel, Federal Transit Administration (via conference call)
Mr. Rodney Bollinger, City of Jackson
Mr. Tom Caldwell, Illinois Department of Transportation
Mr. Drew Christian, Southeast Missouri Regional Planning & Economic Development
Commission
Mr. Steve Duke, Bootheel Regional Planning Commission (via conference call)
Mr. Joe Killian, Missouri Department of Transportation
Mr. Mike Latuszek, Federal Highway Administration (via conference call)
Mr. Bruce Loy, City of Cape Girardeau
Mr. Brian Okenfuss, Missouri Department of Transportation
Mr. Mark Phillips, Cape Special Road District
Mr. Bill Robinett, Missouri Department of Transportation (via conference call)
Ms. Betsy Tracy, Federal Highway Administration (via conference call)
Mrs. Eva Voss, Missouri Department of Transportation (via conference call)
Staff Present:
Ms. Molly Hood, City of Cape Girardeau
Mr. Ryan Shrimplin, City of Cape Girardeau

Call to Order
In the absence of Chairman Payne, Vice Chairman Bollinger called the meeting to order at 3:00
p.m.

Introductions
The group went around the room, with each person giving a brief introduction. Jeff and Tracey
Glenn, Glennview Strategies, were introduced as MoDOT consultants.

Public Comments
There were no public comments.

Adoption of Agenda
The February 10, 2014 Technical Planning Committee Meeting Agenda was unanimously
approved for adoption upon motion made by Mr. Phillips and seconded by Mr. Loy.
Southeast Metropolitan Planning Organization

Approval of Minutes
The minutes of the October 2, 2013 Technical Planning Committee Meeting were unanimously
approved upon motion made by Mr. Christian and seconded by Mr. Phillips.

Communications from the Chairman
There were no communications from the Chairman.

New/Unfinished Business
Mr. Jeff Glenn explained that Glennview Strategies is part of a multi-firm consulting team that
has been retained by MoDOT to assist MPO’s and RPC’s with developing and implementing a
process for creating a prioritized transportation project list as required by the initiative petition for
the proposed 1% sales tax. The process must be inclusive, transparent and accountable. It
must also address the needs of all modes of transportation. He then presented a draft scope of
services document that outlines the tasks to be completed. The first task is to develop a
prioritization assessment process and submit it to MoDOT by the February 28, 2014 deadline.
The second task is to conduct outreach meetings in March for key transportation stakeholders,
facilitated by the consulting team. A list of the stakeholders will be prepared, and notice of the
meeting provided via SEMPO’s website, social media, and other means. The third task is to
solicit ranked value propositions from stakeholders though an online survey (“Important to Us”)
conducted in March. The consulting team will then take the information obtained from the
survey and develop a scoring tool for the Technical Planning Committee. In early April, the
consulting team will present the results and the weighting criteria for the scoring tool. The
Committee members will then utilize the scoring tool to assign a score to each project in the
project list. In late April, the Committee will meet to prioritize the list and recommend approval
to the Board of Directors. The Board will then meet later that day to approve the final prioritized
list for submission to MoDOT by the April 30, 2014 deadline. The Committee then discussed
possible dates for the two meetings in April. It was agreed that the first meeting will be held on
April 9, 2014 with the second meeting to be held on April 23, 2014. Staff will check with the
Board to make sure they can also meet on April 23rd. The Committee directed staff to submit
the draft scope of services document to MoDOT by the February 14, 2014 deadline.
Mr. Shrimplin reported that staff is working with the SEMO RPC to complete the Title VI
Program. The document will be on the March 5, 2014 Technical Planning Committee Meeting
Agenda for final review and recommendation of approval to the Board of Directors. Mr. Robinett
stated that MoDOT has issued the RFP for the review of the Title VI Programs to be submitted
by the MPO’s and RPC’s by March 31, 2014.
Ms. Hood presented a draft of the Public Participation Plan. The Plan contains a table that lists
each SEMPO work product along with a minimum public comment period and means of
notification. The proposed minimum public comment periods are 45 calendar days for the
Public Participation Plan, 30 calendar days for the Long Range Transportation Plan and the
Transportation Improvement Plan, and 15 calendar days for amendments to the preceding
items, the Unified Planning Work Program, and all other plans, programs, and projects. The
Public Participation Plan also identifies methods for engaging the public in the development of
these items. The Committee agreed that the draft is a good start and expressed no concerns.
Ms. Tracy stated that the Public Participation Plan does not need to be updated on a fixed
schedule; rather, it should be evaluated on an on-going basis and amended as needed.
Southeast Metropolitan Planning Organization

Mr. Christian discussed the Long Range Transportation Plan. He stated that SEMO RPC
prepares long range transportation plans for its member counties, and he would like to utilize a
similar format for SEMPO. He added that the Long Range Transportation Plan will address Title
VI requirements. Mr. Latuszek asked if a schedule has been prepared for the plan, and who will
be conducting the traffic demand modeling. Mr. Christian replied that a formal schedule is still
being developed. The RPC has not made a decision on the modeling, but is considering using
an outside consultant.

Mr. Killian presented the proposed amended FY 2014-2017 Interim Transportation Improvement
Program. Mr. Loy asked how specific the cost figures need to be. Mr. Killian responded that
the numbers for the federally funded projects are estimates provided by MoDOT. Mr. Loy made
a motion to recommend approval of the amended FY 2014-2017 Transportation Improvement
Program to the Board of Directors. Mr. Phillips seconded the motion. The motion passed
unanimously.

Other Communications
Mr. Killian announced that the Freight Forum, originally scheduled to be held on February 5,
2014, was postponed due to inclement weather. MoDOT will send out a notice once it has been
rescheduled.

Adjournment
Upon motion made by Mr. Phillips and seconded by Mr. Christian, the Committee unanimously
voted to adjourn the meeting at 4:30 p.m.